Minutes of the Preparation Meeting for the Coming Exhibition
Time: March 9，20xx, 10:00 a. m. —12:10 a.m.
Place: No.3 Meeting Hall
Present: Mr. David Door 一 President
Mrs. Lucy Portman — Vice president
Mr. Richard Carpenter — Team member Miss Jenny Black — Team member
Mr. Bill Holder — Team member
Mr. Mike Bush — Team member
Mr. John Smith — Manager of logistics
Mrs. Christina Brown — Minutes secretary
Absent: Miss Lily Black
Presided by:Mrs. Lucy Portman
Taken by: Christina Brown
Summary of the meeting
The vice president opens the meeting at 10:00 a.m. and she announces that there are some changes in the original agenda for the exhibition and all the people present discuss the details to make preparations for the exhibition.
•They think it’s better to arrive half an hour earlier, because they need to register first before getting the Exhibition Badge.
•As the Blue Restaurant is fully reserved, they decide to change to the Westlake Hotel, for a self-service lunch.
•In the Exhibition Summary at 16:00 as scheduled, all the participants are required to give a presentation on the exhibition results and comments on the future trend in this field.
Any other business
Mrs. Jenny Black asks whether Lily Black could make it to come to the exhibition with the team, as she has been ill for nearly a month now. The vice president answers that she phoned her last week, and that she indicated that she would try her best to attend the exhibition as scheduled with others.
Adjournment
The vice president thanks all participants for their presence and demands that everybody in the team should make themselves fully prepared for the coming exhibition and concludes the meeting at 12:10 a.m.
Signature: Christina Brown
Date: March 9, 20xx
Meeting record
Project name: make the report
Date of meeting: May 13, 20xx
Minutes prepared by: Zhang Huizhuan
Charge time to: 20 minutes
1. Purpose of the meeting
Finish the topic of business results and give the report
2. Attendance at meeting
Zhang Huizhuan Li Gaojie Qiu Min Li Yajun Zhen Peipei Chen Na Liu Dan Niu Pu
3. Meeting agenda
(1) Definite the responsibility of every member
(2) Talk about how to write the report
(3) Make the report to the whole one
4. Meeting notes, decision, issues
Niu Pu is in charge for the introduction;
Chen Na and Li Yajun is in charge for ananlysis the chart for sales and market;
The others of the group are responsible for the talk about how to describe the business results
Zhang Huizhuan makes the conclusion; give the chart for the topic and the whole order of the report.
Group: dream sky
MEMBERS PRESENT:
MEMBERS ABSENT:
OTHERS PRESENT:
OVERVIEW (if any, depending on the type of the meeting):
PROCEEDINGS:
· Meetings called to order at (TIME) by (WHO & TITLE)
· Report by (WHO & TITLE)
· Discussion Topic (if any)
—(WHO & OPINION)
ANNOUNCEMENTS & DICISION MADES:
ADJOURNMENT
The meeting was adjourned at (TIME) by (WHO & TITLE). The next meeting is scheduled for (DATE & TIME)
Respectfully submitted,
(NAME & SIGNATURE), Secretary
(NAME & SIGNATURE), Issuing & Chair
Appendix:
To:
CC:
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8 MUSTs:
Name of the Organization;
Type of the Meeting;
Date and Place of the Meeting;
List of Members Present and Absent;
Overview of the Topics Discussed and Decisions Made;
Summary of the Action Items;
Date of the Next Meeting;
Time of the Adjournment.